Development

How to Boost Employee Productivity

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Employees are expected to be productive since, well, it’s what justifies their pay. However, most employees waste a significant amount of time and company money every day because of distractions, confusion, multitasking, cyberloafing, etc. Quite logically, these issues also affect employee engagement, since struggling to meet deadlines and producing good work can be very frustrating.

So what can be done to boost employee productivity? We’ve read compelling studies and came up with the most effective hacks. Let’s get to the bottom of this, shall we?

Related: Beware Of These 8 Toxic Employee Disengagement Behaviours

Want to Work Smarter? Plan Better

According to a recent study published in the Journal of Applied Psychology, using time management techniques can dramatically improve employee engagement and productivity. In fact, the study explains that planning your workday in advance does wonder for daily motivation and performance in dynamic work environments. However, time management efforts are inefficient when employees suffer from frequent interruptions, which leads to employee frustration.

In another New York University study, a team of researchers explored a psychological strategy called Mental Contrasting with Implementation Intentions (MCII) that can be used to help people effectively manage their time. Employees facing obstacles in the workplace can use this method to apply an action plan in the form of “facing situation X, I will perform goal-oriented response Z”. This means even planning interruptions, which, if you think about it, often occur at a particular time of your work day, and are coming from the same people, either voluntarily or involuntarily.

Time Management and Productivity Hacks

Single-task

We know the scenario: you’re swamped in work, you’re struggling to be productive enough for you to meet approaching deadlines, so you’re multitasking. Bad idea! Studies have shown that multitasking acts as a downer because employees can’t feel any sense of progress, which is absolutely fundamental to employee satisfaction.

Remove distraction

Refraining from doing something you like, whether it’s surfing on Facebook or watching another — “the last one, I promise” — episode of your favorite series takes some determination, admittedly. But it’s essential to make some compromises, especially when it comes to work. There are many tools that can help you put an end to your favorite distractions at work. For instance, using site blockers, turning off notifiers, rewarding yourself with something that you like only once you’ve completed your task, etc.

Related: The Value of an Employee Recognition Program

Divide your tasks into realistic to-do lists

You will definitely be frustrated if you set unrealistic goals for yourself. There’s only so much time you can use in a workday. So make sure to create a to-do list containing a maximum of four or five tasks a day, since each of them will usually take you a couple of hours. Dividing your big tasks into to-do lists will help you approach big projects more efficiently.

The Takeaway

In the end, in your personal life or at work, it’s all about planning and organizing. Whether you’re throwing a party or finishing up an important project, you want to make sure you’re all set to leave a remarkably good impression. And the more you practice, the better you’ll get.